To register for this this event please complete the registration packet


National Association of Canine Scent Work, LLC
®

Official NACSW™

ODOR RECOGNITION TESTS

Odors Tested:

Birch, Anise, Clove

Date:

Saturday, March 27, 2021

TEST LOCATION:

Encore Enrichment Center for Shelter Dogs

301 EA Darden Drive

Anniston, AL 36201

Test Host:
Julie Madden

Test Secretary

Julie Madden

Email: maddentj1@bellsouth.net

Certifying Official:

Rosana Dropkin

Judge:

Kathy Pierce

Entry Cost:

$35 per dog per odor tested

Number of Entries

Limited to 100 Tests

Second Dog Policy

Maximum one dog per handler per odor

Opening Date

Wednesday, February 17, 2021 at 11:00 AM Central Time Zone

Entries Closes

Wednesday, March 24, 2021 at 3:00 PM Central Time Zone or when entry limits have been met

NACSW is requiring that all attendees adhere to social distancing – maintaining 6’ of distance – at all trials until further notice even if your jurisdiction has relaxed their requirements or recommendations. Social Distancing requirements at an event are MANDATORY. There is no option to mutually consent to be closer together than 6’. Please be respectful that your proximity or request for proximity may make others uncomfortable. Please review the document COVID-19 Event Guidelines that is located in Google docs and was emailed to the membership on 5/8/2020.

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.


All attendees (participants and volunteers) will be required to bring and wear face masks during the search, and when entering the building to use the restrooms.


Participants are asked to remain in their vehicles as much as possible.


Participants are asked to bring their own hand sanitizer and disinfecting wipes.

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.

Entry

First Received/Online Registration Preferred (Go to www.eec4sd.org/events. Or email the Test Secretary if you want a paper entry which you then fill out and mail back.)

Entries

Payment is either by PayPal, using the email dogtalkwithjulie@gmail.com address to “send money to”, or by a check made out to Encore Enrichment Center and mailed to 301 EA Darden Drive, Anniston AL 36201.

  • RETURNED CHECKS do not constitute a valid entry fee. $25 fee for returned checks.

  • NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.

  • OWNERS are responsible for errors in making out entry forms.

  • EXPRESS MAIL entries must include signature permitting them to be left at the Secretary’s address without recipient’s signature.

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry.

Test Site Hours

It is estimated the Test Site hours will be 9 a.m. – 3 p.m. ACTUAL start times for each odor will depend on number of competitors, who is running only one odor vs. multiple orders, etc. Due to COVID-19, the running order will be managed to minimize the amount of time competitors need to be present during the event.

Details regarding check in times and briefing will be sent approximately 1 week before the ORT.

Entry Requirements

A Qualified Entry is one that meets all the following criteria:

  1. Complete entry during the specified entry timeframe.

  2. The Handler is a NACSW™ member for the 2020-2021 membership year (8/1/20- 7/31/21).

  3. The Dog is registered with the NACSW™.

  4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

For information on how to register or become a member go to www.NACSW.net

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

Basic Description of Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

All participants should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.

Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review.That way, participants can more quickly review their results and maintain social distancing. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 

Refund and Cancellation Policy:

Refunds will be given for cancellation of entries, minus a $5 processing fee per entry, if the Test Secretary is notified by email at maddentj1@bellsouth.net by Tuesday, March 23 at 12 p.m. CT.

No refunds will be given after March 23 at 12 p.m. CT.

Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

Test Location:


Site Specific Conditions

This ORT is being held in a facility that was formerly the United Cerebral Palsy Center of East Central Alabama, and is handicap accessible. The building is heated and air conditioned. All floors are tile flooring. There are no stairs in the building. There is a set of bathrooms for participants and a separate set for staff and volunteers. There will be no indoor crating; plan to crate in your vehicle and provide shading.

To support COVID 19 social distancing, competitors will park in every other space in both the facility and overflow parking. The facility parking lot is paved and connected to the building by a gently sloping sidewalk. It is a short walk to the building. The adjacent overflow parking lot is paved, but requires a longer walk and the terrain is a little more hilly to walk. It is planned that participants will exit through the rear of the building after their run. It is a fairly level walk on a pine straw path back to the facility parking lot. It is a longer walk, including going down a hilly paved driveway, back to the overflow lot.

Therefore, the registration form asks participants to self-identify if they would like closer parkiing for a shorter and more level walk. All efforts will be made to place these participants in the closer facility parking lot.

There are ample grassy areas for dogs to walk and potty next to both parking lots.

Reactive Dog Parking

The registration form asks competitors to self-identify if they need reactive dog parking. We plan to offer it at the far end of the overflow parking lot. Specifics will be determined once we know how many participants need reactive dog parking.

Whether or not there is specific reactive dog parking, we are asking ALL competitors to be considerate of others when pottying their dogs. Maintain a social AND assumed reactive dog distance of at least eight feet in the parking lots and potty areas.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play,” exercise or train on the test grounds.

RV Parking

There is no RV parking available during the test day. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Running Vehicles or Generators in the parking lot

Even with every other space parking, it can be bothersome to some people and dogs to be near running vehicles or generators. There are no generators allowed in the parking lots. Vehicles can be run for short periods if needed to use the air conditioning to cool down the vehicle interior, but not run continuously. Everyone is asked to be considerate of fellow competitors that are parked nearby. Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.

  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

  • Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.

Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact maddentj1@bellsouth.net so plans can be made for the dog.

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).

Spectators
To minimize the number of people on site, anyone not volunteering, competing, or officiating should stay home except in the case where someone requires support to travel to the event. Spectating is currently not allowed. An adult accompanying a minor must be present during the searches. Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.

Smoking

Smoking and vaping is not allowed allowed in the facility or in either parking lot.

Hotels

There are a number of dog friendly hotels in Oxford Alabama, six miles from the facility. Please check on their specific policies as some charge a daily fee or have weight limits. Also, due to COVID 19 some hotel amenities (like buffet breakfast) have changed. Here are four that are pet friendly:

La Quinta Inn and Suites 256-294-1258

Red Roof Inn 256-831-0860

Hampton Inn 256-831-8958

Holiday Inn Express 256-835-8768

Veterinarians

VCA Animal Medical Center of NE Alabama, 719 Quintard Avenue, Anniston AL 36201 Phone: 256-236-8387 (open for overnight emergency services on Friday-Sunday)

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, Encore Enrichment Center for Shelter Dogs, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

Sportsmanship


All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

Questions
All Test related questions, contact Julie Madden, email maddentj1@bellsouth.net

To register for this this event please complete the registration packet